Write a cash flow summary for the owner
Never paste: Bank or card numbers, account logins, employee pay rates and SSNs, customer addresses or phone numbers, tax IDs, or financing applications.
When to use it
Weekly or monthly, so the owner knows what’s coming.
The prompt
Copy this, then replace everything in [brackets].
Write a short cash flow summary.
Cash on hand: [$]
Expected in (next 30 days): [AR by age, financing funding due, deposits]
Expected out: [payroll dates, equipment bills, rent, truck payments, taxes]
Concerns: [slow season, big equipment order]
Plain English: where we are, the tight weeks, and 2-3 things the owner can do.Before / after
Before: Owner finds out on payroll Thursday.
After (example output):
We have $48K on hand. Tight week: Nov 14 (payroll $31K + equipment bill $22K) before $26K in financing funding lands Nov 18. Options: ask the distributor to move the bill to the 20th, or push the 30-day AR calls this week.
Tips
- Call out the tight weeks by date.
- Paste totals and categories, not raw bank exports with account numbers.
- The AI drafts and organizes. Your accountant or CPA signs off on anything tax-related.
- Review every draft before you send it. You’re accountable for what goes out.