Write crew huddle notes
Never paste: Customer addresses, phone numbers or gate/lockbox codes, employee pay rates, card numbers, or permit portal logins.
When to use it
Morning huddle or end-of-week debrief.
The prompt
Copy this, then replace everything in [brackets].
Turn these notes into a short crew huddle summary.
Jobs this week: [list]
Wins: [specific]
Problems: [callbacks, materials, cleanup, customer complaints]
Safety: [topic]
Changes: [process updates]
Short, specific, action items with owners.Before / after
Before: The same mistake on three installs.
After (example output):
Wins: 4422 customer wrote in about how clean the attic was. Problem: two installs missing float switches. Fix: add to truck checklist (owner: Andre). Safety: attic heat, start attic work by 7 AM.
Tips
- Name the wins with people. Keep problems about the process.
- Use job numbers and first names. Keep codes and addresses in the FSM.
- Confirm crew and equipment availability before sending anything to a customer.
- Review every draft before you send it. You’re accountable for what goes out.