Send the weekly timesheet reminder
Never paste: Card numbers or bank info, customer addresses and phone numbers, employee pay rates, Social Security numbers, financing applications, or lockbox/gate codes.
When to use it
Before payroll closes each week.
The prompt
Copy this, then replace everything in [brackets].
Write a short, friendly weekly reminder for the team to finish timesheets.
Deadline: [day/time]
Common mistakes: [missing clock-outs, spiffs not entered, on-call hours]
Where: [app/system]
Under 60 words, text-message friendly, a little personality.Before / after
Before: Chasing three techs every Monday morning.
After (example output):
Timesheets close tomorrow at 10 AM. Check your clock-outs, add on-call hours, and enter spiffs in the app. Missed spiffs = missed money. Thanks, crew.
Tips
- Never paste pay rates or hours by name into the AI.
- Use first names or job numbers instead of full customer details.
- Copy the final text back into your FSM or accounting system so the record stays in one place.
- Review every draft before you send it. You’re accountable for what goes out.